Complete Production Package
- Meet with you for a few hours to discuss your needs for your wedding day.
- Help you determine the style of your wedding (guest count, degree of formality, time of day, colors, etc.).
- Discuss and develop a budget.
- Ensure all vendor selections are noted on your budget, track deposits and payments, and keep you informed as to payment due dates.
- Develop and manage a wedding planning timeline, reminding you of all appointments and matters needing your attention.
- Provide an assistant for up to three hours on your wedding day.
- Develop facility diagrams and floor plans for your reception site.
- Locate, verify availability, and accompany you on appointments for ceremony and reception sites.
- Locate, verify availability, and set appointments for you to meet with:
- Caterers
- Florist
- Photographers
- Videographers
- Bakers
- Equipment and linen rental companies
- Officiants
- Musicians and DJs
- Calligrapher or Stationer
- At your request, accompany you to these vendor appointments.
- Advise and assist you in choosing wedding favors.
- Contract with limousine/transportation vendors and valet services, if needed.
- Refer you to resources for groom and attendant’s attire.
- Proof the wording of your invitations and programs.
- Advise and assist you with the wording, design, and purchase of your ceremony programs.
- Put together all the logistics of your wedding from start to finish.
- Develop a detailed, wedding day itinerary to assure your wedding day runs smoothly.
- Obtain vendor contracts from you to ensure all items and services are provided the “Day of.”
- Attend the wedding rehearsal to ensure all participants understand their responsibilities and are aware of the flow of the ceremony.
- Coordinate and supervise all vendor set-up at the ceremony and reception site.
- Ensure wedding rings and marriage license are on hand.
- Oversee all details:
- Placement of guest book and programs.
- Ensuring all bouquets and boutonnieres are distributed.
- Line-up of the wedding party.
- Cueing the musicians.
- Distribute final payments and/or gratuities to all vendors.
- Develop a vendor set-up schedule as part of the wedding day itinerary and distribute to all vendors.
- Supervise all vendor set-up, ensure tables are set up according to your floor plan.
- Ensure the gifts, place cards, and cake tables are placed in their appropriate locations.
- Place favors, table numbers, and any other misc. on guest tables.
- Coordinate with all vendors to ensure your reception flows smoothly from start to finish.
- Assist you and your family with any concerns or questions.
- The week before your wedding, I contact all of your vendors to confirm delivery dates, times, and locations.
- Orchestrate your wedding to run smoothly and be everything you envisioned.
I will also remind you to:
- Purchase your wedding rings.
- Compile guest list and addresses.
- Consider the type of ceremony you would like, including special readings or songs you would like to have played.
- Schedule your appointments for your wedding dress and bridesmaid dresses.
- Plan your seating arrangements for the reception.
- Make a list of photographs you would like the photographer to take.
- Shop for your wedding attire accessories. (lingerie, headpiece, shoes, etc.)
- Obtain your marriage license.
- Register for gifts.
- Schedule a bridesmaid luncheon or shower.
- Set your appointments for hair styling, make-up, manicures, pedicures, massage, etc.
- Arrange for hotel accommodations for out-of-town guests.
- Arrange accommodations for your wedding night.
- Book honeymoon travel arrangements.
- Obtain a passport if traveling internationally.
- Make arrangements for a rehearsal dinner.
- Send Save-the-Date cards.
© 2007 AKA Weddings and Events